Toole County Logo

Clerk & Recorder

226 1st St South, Suite 203 • Shelby, MT 59474 • 406-424-8300


Treva Nelson, Clerk & Recorder – Election Administrator

The County Clerk & Recorder's Office preserves the records of the County. The Records Department is responsible for the recording, and indexing of deeds, mortgages, surveys, mining work, resolutions, military discharges and various other documents. The Department also files birth and death records, federal tax liens, notices of action and realty transfer certificates.

The County Clerk & Recorder provides accurate and timely financial support services to public officials, departments and the public in order to ensure efficient and effective use of county resources. The office reviews and processes claims, assists in budget preparation and budget management. The Clerk & Recorders office maintains salary, payroll and human resource information to ensure the county employees are paid accurately according to established procedures and law.

The County Elections Department is responsible for the administration of Federal, State, County, City and special district elections in the County according to Federal and State elections laws. The Election Administrator plans, organizes, coordinates and manages all facets of the voter registration process in accordance with Montana Election Codes, and other applicable Federal, State, and local laws and regulations including administrative direction from the Montana Secretary of State.


Printable Forms

Certified Birth Certificate Application

Certified Death Certificate Application

Non-Certified Copy of Birth or Death Record

Realty Transfer Certificate (State of Montana)

Subdivision Information

For subdivision or planning information, please call 406-424-8300 ext. 1.

Toole County Subdivision Regulations

Subdivision Review Fee Schedule

Process Sheet - Exemption

Process Sheet - Expedited

Process Sheet - Minor Subdivision

Resources & Links

Up-to-Date Election Coverage
Register to Vote Online


Social Security
Information Brochure


Montana State Vital Records Office


Montana Voter Information


Montana Association of Counties


Montana Documents Standards


Copyright © 2019, Toole County Montana - All Rights Reserved.

Toole County MT Logo

Website Design by Hi Line Web Design